About the Role

The Debtors Clerk is responsible for managing the accounts receivable function by ensuring that customer payments are collected promptly and accurately recorded. The role includes invoicing, reconciling debtor accounts, following up on overdue payments, and maintaining strong relationships with customers to support healthy cash flow and minimize financial risk for the business

Key Responsibilities

• Accurate and Timely Invoicing: Generate and issue customer invoices promptly according to agreed timelines. Verify accuracy of billing information (e.g., prices, quantities, customer details). Ensure compliance with VAT/tax requirements and internal policies.

• Accounts Receivable Management: Monitor customer accounts to ensure timely collection of payments, allocate payments correctly and update customer accounts accordingly, Follow up on outstanding invoices through calls, emails, or letters.

• Reporting and record keeping: Maintaining recons on monthly basis, checking for accuracy and completeness, prepare weekly/monthly reports on aged debtors and collections, maintain accurate and up-to-date debtor files and documentation, Prepare journals and reconciliations where necessary in support of the finance cycle

• Communication and Customer Service: Provide excellent service in responding to customer queries. Build and maintain positive relationships with internal and external stakeholders.

Minimum Requirements

• Matric/Grade 12.
• A tertiary qualification in Finance/ Accounting
• 3+ years’ experience in a Debtors/Finance Clerk role.
• Strong computer literacy (MS Office, Excel essential, knowledge of accounting software advantageous).
• Excellent numerical, administrative, and communication skills.
• Attention to detail and ability to meet deadlines.
  

Key Competencies

• Strong organisational and time management skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Problem-solving ability and resilience under pressure
• Strong verbal and written communication skills. Ability to liaise effectively with internal and external stakeholders.
• Above-average computer literacy.

Why Join Us?

This is an exciting opportunity to play a vital role in Race Coast KZN’s financial operations. As the Debtors Clerk, you will be responsible for ensuring the accuracy and efficiency of our debtor accounts, directly contributing to the financial health and stability of the organisation.

You will have the opportunity to:

• Take ownership of critical finance processes, ensuring accurate reconciliations, timeous collections, and proper record-keeping.
• Contribute to the success of a well-established and high-profile organisation in South Africa’s horse racing and betting industry.
• Collaborate with Finance, Operations, and other key departments to support smooth business functions.
• Grow professionally in a dynamic environment that values accountability, teamwork, and continuous improvement.