Join Race Coast KZN as Stock Controller (Operations) – Be Part of Our High-Performance Operations Team within the Hospitality & Events Division!

Are you ready to take ownership of operational inventory and play a vital role in event success? Race Coast KZN is seeking a detail-oriented and proactive Stock Controller to join our Event Operations Department. This full-time role reports to the Events Operations Manager and is essential for ensuring that all event equipment and supplies are managed efficiently and are always event ready.

The Stock Controller will be responsible for managing and controlling all operational inventory—including furniture, equipment, linen, cutlery, crockery, and décor—ensuring accurate records, maintenance, and readiness for all events. This role involves conducting regular stock takes, reconciling variances, coordinating requisitions, and verifying deliveries.

The ideal incumbent will be highly organised, computer literate, and physically capable, with strong attention to detail and excellent communication skills to ensure effective collaboration with team members and suppliers.

Why Race Coast KZN?

At Race Coast KZN, we blend sport, culture, and lifestyle into a vibrant experience for guests and staff. Our venue is more than a racecourse—it’s a hub for events, tourism, and entertainment. We’re committed to creating memorable experiences, and we want you to help make it happen.

What You'll Do

• Manage and control all operational inventory—including furniture, equipment, linen, cutlery, crockery, and décor—ensuring accurate records, maintenance, and readiness for all events.
• Conduct regular stock takes, reconcile variances with Finance and Operations, and maintain audit-ready documentation to support financial and compliance requirements.
• Maintain accurate and up-to-date inventory records using Excel and approved inventory management systems, ensuring traceability and accountability for all items.
• Label, catalogue, and track the movement of all operational items to prevent loss or damage, and implement effective control and loss prevention measures.
• Coordinate requisitions for operational supplies in collaboration with the Events Operations Manager, ensuring requests are properly validated and routed through the Procurement Department for sourcing and purchase.
• Verify deliveries against orders for quantity, quality and condition, and liaise with the Procurement Department and suppliers to resolve discrepancies or quality issues promptly.
• Monitor the condition of operational assets, arrange repairs or replacements where necessary, and proactively ensure all items are event ready.
• Support event logistics by ensuring timely availability, set up, and return of all operational items especially for multiple concurrent functions. Maintain compliance with OHS, hygiene, and safety standards in all inventory processes.

• Prepare monthly inventory, usage and variance reports, providing insights and recommendations to Finance, Operations and Procurement where required.
• Collaborate effectively with internal teams—including Operations, Procurement, Finance, and Events—to ensure smooth coordination of requisitions, deliveries, and asset management activities.
• Perform any other reasonable duties as required by management to support operational needs.

What You’ll Need

• Diploma in Supply Chain, Inventory, or Hospitality Operations.
• 3+ years’ experience in stock control or logistics within events or hospitality.
• Experience with POS (Point-of-Sale) systems will be advantageous.
• Strong proficiency in Excel and inventory management systems.
• Excellent organisational and record-keeping skills.
• Physically capable of handling event equipment safely.

What We’re Looking For         

• A meticulous and reliable professional with a proven track record in inventory and stock control preferably within events or hospitality environments.
• Exceptional organisational and record-keeping skills, with a keen eye for detail and accuracy in maintaining inventory records.
• Strong proficiency in Excel and inventory management systems, with the ability to generate and interpret variance and stock reports.
• Experience conducting regular stocktakes, reconciling variances, and preparing audit-ready documentation.
• Ability to coordinate logistics for multiple events, ensuring timely availability and readiness of all operational items.
• Effective communicator, able to liaise confidently with suppliers, internal teams, and management to coordinate requisitions, deliveries, and repairs.
• Skilled in sourcing and comparing supplier quotations and negotiating for best value.
• Proactive in monitoring asset conditions, managing repairs or replacements, and implementing loss prevention measures.
• Commitment to upholding OHS, hygiene, and safety standards in all inventory processes.
• Physically fit and capable of safely handling, moving, and organising event equipment and supplies.
• Adaptable and flexible, able to manage changing priorities and work schedules, including weekends and evenings as required.
• High level of integrity, discretion, and reliability, with a strong sense of responsibility and confidentiality.
• Tech-savvy and comfortable using digital tools for inventory management and reporting.
• Clear criminal record. 

Why You'll Love Working Here

• Dynamic Environment: Be part of a vibrant team at one of KZN’s most iconic venues.
• Innovation at the Forefront: Work with the latest technology in events and operations.
• Career Growth: We believe in nurturing talent and offering opportunities for growth and development.

Ready to Join the Adventure?

If you’re passionate about stock control and want to be part of a vibrant, ever-growing team, we’d love to hear from you.

Disclaimer

Should you not hear from us four weeks after the closing date, please consider your application unsuccessful. Only shortlisted candidates who meet the minimum requirements will be contacted. The company reserves the right to not fill the position should a suitable candidate not be found.